Smartsheet Recruitment Management & Tracking

Location: Philadelphia

The Client

Recruitment Tracker and Recruitment Dashboard are the custom-made Smartsheet oriented solutions developed by Ignatiuz Software. It offer ample of scalability as the specific client requirements.

Background

Recruiting the best candidates for an organization is crucial to developing a stellar work environment and achieving business success. A talented workforce and the correct recruitment management & tracking process can go a long way in helping firms establish a strong foothold in their respective industries. Moreover, it can also lead to the delivery of high-quality projects, scalable growth, and higher client satisfaction levels.

Smartsheet enables hiring teams to craft a well-planned recruitment strategy that not only reflects the standards and professionalism of a company but also streamlines the process of identifying, attracting, engaging, recruiting, and retaining talent.

The Challenges

The key aspects of recruitment are candidate information and communication with the existing teams or hiring managers. The biggest challenge that a recruiting firm can face is handling and optimizing the huge volume of candidate data and the status of their recruitment. And most companies use Excel sheets and emails for these processes as they are familiar tools and available on all business computers.

However, they are not designed to support the recruitment processes and can present several challenges, as mentioned below.

Managing the day-to-day administrative tasks use up a significant amount of time and resources.
Information may get buried away in spreadsheets and inboxes, which may cause firms to lose the best talents from the candidate pool.
Disparate systems and inconsistency in processes make it difficult to make data-driven decisions regarding future hiring.
Manual management of tasks increases the time to hire and costs more. Without a standardized approach to recruitment management and tracking, it’s tough to develop a coherent hiring team with shared access to relevant candidate information.

The Solution

Smartsheet offers an ideal collaborative space for the hiring team. It’s more or less like an Excel sheet but comes packed with unique features that enable everyone to

Following are the major steps that were undertaken to meet these challenges:

Advanced Functionalities: With Smartsheet, candidate tracking can be easily standardized for a company. Users can create a single template with fields like candidate name, the position they are applying for, phone number, remarks, status of the interview, etc. At the same time, recruiters can use advanced filter options to access information about a particular candidate.
Tracking and Monitoring: The information can be shared across the hiring team members to keep track of open positions, hiring decisions, and other interview details in a single template.
End-to-end Automation: With Smartsheet, sending emails and SMS in bulk to candidates can be automated at the backend so that hiring teams can be prompt in their communications and also be transparent about the hiring timelines. Consequently, candidates are always aware of their application status regarding the recruitment process.
Real-Time Integration: Smartsheet allows real-time integration of the feedback process. As clear and specific interview feedback is consistently shared with the responsible hiring team members, they can make well-rounded and fair hiring decisions.
Customizable Dashboard: Analyzing all the candidate data for smart hiring can quickly spiral out of control. With a customizable dashboard, Smartsheets allow businesses to keep a close tab on the metrics, KPIs, and reports to get an at-a-glance view of the recruitment funnel and process. Along with the instant insights, it also helps to measure the overall impact of the recruitment strategy on the entire business.
Data Visualization: Smartsheet data modeling and data visualization capabilities helps in reflecting the custom-made recruitment analytics information in a visual reporting format. The report can be accessed as per your requirements, for example, if you’re looking for data in a particular date range, you can filter for that date range and get the relevant data as a visualized report.