There is management and then there is program management. While, for many, both the terms seem obvious, there is a key factor that distinguishes the both. Program management is a finite process with very definite deliverables within a timeframe, unlike management which is an ongoing task. Due to the conditional constraints, program management requires a different set of skills and expertise, mostly technical and managerial.
Enterprise program management is a process of harmoniously carrying out different tasks of projects in an organization to make sure that every phase of a project works out. It facilitates communication and collaboration between the key people, organizes notes, keeps tabs on project schedules, and assigns tasks to the right people.
The Process of Program Management
Although the process of program management may vary for organizations, there are five main phases commonly carried out:
Program Management Software and Its Significance
A program management software is a must-have because of these valid reasons:
- Promises that projects executed are in alignment with your company’s overall goal and strategy
- Streamlines and automates various project-related processes with lesser manual efforts.
- Eliminates operational costs
- Real-time visibility into project execution and tracking.
There are hundreds of software solutions all of which are entitled to serve you with their features but how to pick one that fits your organizational needs?
Features of Program Management software
Real-time reporting
Timely reporting is the core of program development. The feature lets you monitor the progress of tasks or activities and updates on budget and resources in a real-time manner. The software should allow you to work on any delay in achieving milestones.
Collaboration tools
With lots of people involved in the PM, there needs to be a uniform platform for communication and collaboration. Using enterprise program management software you should be able to share instant messages, emails, and documents in a single location for effective communication among all members.
Mobile connectivity
Through program management software, your key people should be able to access project information through their phones and mobiles.
Document management
Ask yourself, if the software you are tempted to purchase offers easy access to data among all the teammates? It should be able to let you manage the crucial data of the project in one place.
Unified Single Dashboard
The whole idea behind enterprise program management is to coordinate among different projects running simultaneously under that program. It might get manually exhausting for the program management to keep track of all the projects in real-time. An important feature like a single unified dashboard in a program management software gives a bird’s eye view of all the activities under each project, their progress status and what has been closed -everything in real-time. This helps the program manager coordinate efficiently without the hassle of manual monitoring of project activities.
Key Benefits of Program Management Software for Your Organization
Let’s quickly stroll down all the benefits PMS has to offer to your organization.
Easier communication
Many activities of the project management remain coherent to other departments involved in the project development life cycle. For large business organizations, where tons of people are involved, the tools let you know what team members are working on using the instant messaging feature.
Risk identification
The risk is an essential part of the project and so the managers continuously need to identify and evaluate the actions to bring them down. Even a discreet risk can turn into something worse and lead to serious consequences if ignored. This is when the enterprise program management will burn out any potential threat to the business by identifying and analyzing the potential risk in real-time that may arise at any stage of project development.
Improved teamwork
The success of the project depends on the performance of the team, which in turn depends on how well your team is communicating. By motivating team members to participate in group discussions using a reliable and instant messaging medium, likely you can level up the teamwork.
Everything at one place
There is less ambiguity when file management is centralized and put under one roof. Using program management software, teams can upload, organize, and preview files and documents in a single place. Besides, users can store multiple versions of the same file and restore previous versions if required.
Remote accessing
Almost all popular program management software are cloud-based and have mobile apps available. Being a cloud-based software, there is a flexibility to access files or get some important details of a project beyond the usual working hours.
Stay productive and organized
One of the elite factors to get project management software is productivity and better organization. Just a handy software to access all the relevant information in one place creates a productive workplace where employees do not have to maintain tons of sheets for project tracking.
Staying Organized and Productive
A program management software keeps all the tools for planning, collaborating, organizing, and delivering projects on time. This eliminates the need to traverse between different tools for effective project development and so managers can save a lot of time, effort, and money, which they can invest in some other work. Besides, enterprise program management software promotes resource utilization and makes it possible to boost the productivity of teams.
If you are looking for program management software for your company, Ignatiuz has got you covered. Ignatiuz is a Microsoft Silver Certified Partner and an IT-driven company offering robust digital solutions to scale business growth.